Sample Contract Agreement Letter

When starting a business relationship with a new client, it is essential to have a contract agreement letter in place. This letter outlines the terms and conditions of the relationship, protecting both parties from any misunderstandings or disputes that may arise. This article will provide a sample contract agreement letter to help guide you in creating your own.

[Your Company Name]

[Your Company Address]

[City, State ZIP Code]

[Your Company Phone Number]

[Your Company Email Address]


[Client Name]

[Client Address]

[City, State ZIP Code]

[Client Phone Number]

[Client Email Address]

Dear [Client Name],

I am pleased to confirm our agreement for the [Project Name]. This letter represents the contractual agreement between [Your Company Name] and [Client Name] for the services described below:

Description of Services:

[Describe the services you will provide]


[Provide a timeline for the project and any milestones]


[Include the total fee for the project and any payment terms]

Intellectual Property:

[Outline who will own any intellectual property created during the project]


[Describe the confidentiality agreements in place to protect sensitive information]


[Explain the process for terminating the contract]

Warranties and Representations:

[Describe any warranties or representations made by either party]

Limitation of Liability:

[Outline the limitations of liability for either party]

Governing Law and Dispute Resolution:

[Explain the governing law and how any disputes will be resolved]

This agreement contains the entire understanding between [Your Company Name] and [Client Name] related to the project. It replaces all prior discussions and agreements between the parties.

If you agree to the terms and conditions outlined in this letter, please sign below and return a copy to us. We look forward to working with you on this project.


[Your Name]

[Your Company Name]


[Client Name]



In conclusion, a contract agreement letter is an essential document that should not be overlooked. It protects both parties by clearly outlining the terms and conditions of the relationship and can help prevent misunderstandings or disputes down the line. Use this sample as a starting point, but be sure to tailor it to fit the specific needs of your project.

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